Inventory Loss & Adjustment and Approval

Dutch ERP - Inventory Loss & Adjustment and Approval Tutorial
This guide explains how to record a Loss or Adjustment in Dutch ERP and how the
approval process works. It is designed to help users maintain accurate inventory when products
are lost, damaged, or when manual stock corrections are required.
Step 1: Access the Loss & Adjustment Module
From the Dutch ERP dashboard, go to Inventory -> Loss & Adjustment.
This module allows you to register inventory losses or adjustments that need approval.
Step 2: Create a New Loss or Adjustment
Click on 'New Loss/Adjustment'.
- Select the warehouse where the adjustment is being made.
- Add the product(s) affected.
- Enter the quantity difference (lost, damaged, or adjustment).
- Provide a reason for the adjustment (e.g., damaged goods, stock correction).
Step 3: Submit for Approval
Once created, click 'Submit for Approval'.
The adjustment request will be sent to an authorized approver in Dutch ERP.
Step 4: Approval Process
The approver reviews the pending Loss/Adjustment in the Approvals module.
They can approve or reject the request.
- If approved, the stock levels are updated based on the adjustment.
- If rejected, the request is cancelled and inventory remains unchanged.
Step 5: Inventory Update
After approval, Dutch ERP automatically updates the inventory balance.
The product stock reflects the loss or correction applied, ensuring accurate records.
Best Practices
- Always specify clear reasons for losses or adjustments.
- Use supporting documents or notes when necessary for accountability.
- Limit permissions so only authorized staff can create or approve adjustments.
- Regularly audit adjustments to detect recurring issues or operational problems