Dutch ERP – Stock Adjustment & Approval Tutorial
Introduction
This tutorial explains how to perform stock adjustments in Dutch ERP and how the approval process functions. Stock adjustments are useful when inventory levels do not match physical stock due to losses, counting errors, damage, or other discrepancies.
Step 1: Access the Stock Adjustment Module
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From the Dutch ERP dashboard, go to Inventory → Stock Adjustment.
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This module is intended for adjusting stock levels up or down according to real counts or correction entries.
Step 2: Create a New Stock Adjustment
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Click on “New Stock Adjustment”.
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Select the appropriate warehouse or location.
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Add one or more products to adjust.
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For each product, enter the quantity adjustment (positive or negative) and the reason (e.g. damage, counting difference, breakage).
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Optionally, include remarks or notes explaining the adjustment.
Step 3: Submit for Approval
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After filling in all adjustment details, click “Submit for Approval”.
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The adjustment request is forwarded to an authorized approver in Dutch ERP.
Step 4: Approval Process
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The approver navigates to the Approvals module.
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Reviews the pending stock adjustment requests.
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Chooses to Approve or Reject, possibly adding comments.
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If approved, the system applies the adjustment to inventory.
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If rejected, the adjustment is canceled and no change is made to stock.
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Step 5: Inventory Update
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After approval, Dutch ERP automatically updates the inventory records.
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The stock levels will reflect the adjustment (increase or decrease).
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Historical logs of adjustments are preserved for audit and traceability.
Best Practices
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Only trusted users should have permission to create or approve adjustments.
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Always record clear reasons and evidence for adjustments.
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Regularly reconcile physical counts with system stock.
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Monitor patterns of frequent adjustments to detect issues in operations or supply.
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Keep audit logs of who made and approved adjustments, with timestamps.